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Paydios invoicing lets you create and send professional, branded invoices directly from the dashboard without any additional software. Each invoice includes an embedded one-click payment link, so customers can pay in seconds using any supported method. When payment clears, the invoice reconciles automatically — no manual bookkeeping required.

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Creating an invoice

1

Navigate to Invoicing in the dashboard

Log in to merchant.paydios.io and select Invoicing from the sidebar. Click New Invoice to open the invoice editor.
2

Add customer details

Enter the customer’s name, email address, and billing address. Paydios stores customer profiles so you can auto-fill returning customers.
3

Add line items

Click Add Line Item for each product or service. For each line, provide:
  • Description — what you’re billing for
  • Quantity — number of units
  • Unit price — price per unit Paydios calculates totals and any applicable tax automatically.
4

Set due date and currency

Choose the invoice currency (any of the 135+ supported currencies) and set a payment due date. Paydios uses the due date to trigger automated reminders.
5

Customise branding

Upload your logo, choose brand colours, and add a custom message or footer. Your invoice will reflect your business identity, not Paydios’s.
6

Send the invoice

Click Send via Email to deliver the invoice directly to the customer’s inbox, or click Copy Link to share the invoice URL manually through any channel.

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Getting paid

Every invoice Paydios generates contains an embedded payment link. The customer opens the invoice, clicks Pay Now, and completes checkout using any payment method you support — cards, digital wallets, crypto, PIX, or Klarna BNPL. The payment lands in your Paydios balance instantly and the invoice is marked Paid in the dashboard in real time. No manual reconciliation or status updates are needed.

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Automated reminders

Stop chasing late payments. Paydios can automatically send polite, well-timed reminders on your behalf.
Schedule a reminder to send a set number of days before the invoice is due. Use this to give customers advance notice and increase on-time payment rates.
Paydios automatically sends a reminder on the exact due date if the invoice is still unpaid. The email includes the original payment link so customers can pay immediately.
Configure one or more overdue reminders at intervals you define — for example, 3 days overdue, 7 days overdue, and 14 days overdue. Each reminder escalates in tone according to your template settings.

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Auto-reconciliation

When a customer completes payment, Paydios marks the invoice Paid instantly and records the transaction against the invoice in your dashboard. For accounting workflows, you can sync invoice records directly to:
  • Xero — automatic two-way sync of paid invoices and contacts
  • QuickBooks — push invoice payments to your QuickBooks ledger automatically

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Invoice delivery options

Choose how your invoices reach customers:
Use multi-language invoices for international customers. Paydios supports invoice localisation, so the customer-facing invoice text renders in their preferred language while your dashboard always shows the canonical version.